Customer storySaaS · OperationsRead · 6 min

How one ops manager runs two offsites a year for 200 people so her team can focus on the offsite, not the logistics.

Adina Popa runs operations for a 130+ person revenue management company that gathers in-person twice a year. Where she once juggled multiple spreadsheets, WhatsApp and Slack groups, and roughly enough DMs per event, she now has a single place for everything. Two offsites done. A third already on the calendar.

Adina Popa
Adina Popa
Executive Operations Manager
RoomPriceGenie
RoomPriceGenie
roompricegenie.com
has been a game changer for how I manage team events. It saves a huge amount of time and keeps everything running smoothly.
Croatia offsite
Lisbon offsite
Adina offsite
The setup

A 140-person team. Two countries. One ops manager.

RoomPriceGenie runs all-hands offsites every six months. The challenge: keep travel, accommodation, agenda, and live changes coherent for a fully-distributed team, with an events team that should be running the offsite, not buried in logistics.

Before gavr
Multiple spreadsheets
Multiple WhatsApp, Slack groups
Hundreds of DMs per event
Schedule lived in 4 places
The brief
One source of truth
Mobile-first for attendees
Live changes to everyone
Ops can run from a phone
Why gavr
Set up in an afternoon
gavr handles the fun
Slack handles the comms
Calm by default
The offsites

Two trips, run on the same playbook.

Each offsite ran on end-to-end: agenda, travel, accommodation, live polls, and Slack push.

Offsite 01 · 🇭🇷
gGAVR AIR · GV·07
BOARDING PASS
FROM
RPG
Fully Remote Teams
5 days
NON-STOP
TO
ZAD
Šibenik, Croatia
DATE
JUN 2025
GATE
A1
ROOMS
40+
ATTENDEES
90+
RPGZAD · GV·07
Offsite 02 · 🇵🇹
gGAVR AIR · GV·14
BOARDING PASS
FROM
RPG
Fully Remote Teams
5 days
NON-STOP
TO
LIS
Lisbon, Portugal
DATE
JAN 2026
GATE
B3
ROOMS
65+
ATTENDEES
130+
RPGLIS · GV·14
How gavr works

The idea behind .

Three things is built to do for every offsite, every time.

01
One source of truth
Schedule, attendees, accommodation and travel in one place. A change made once reaches everyone immediately.
02
Push, not pull
Heads-ups land in Slack before people need them. The goal is simple: no one should have to ask where they're going next.
03
Run from a phone
Reroute a bus, open a poll, swap a session. Between coffees, not from a laptop in a back room.

let's handle your next one.

Book a demo. We'll walk through the app, the organiser tools, and the Slack push using your offsite as the example. You'll know inside the call whether it's the right fit.

15 min · no deck · no hard sell